Careers at the FoodBank


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NET Associate

Position Title: NET Associate

Department: NET                                                                      

Reports to: NET Manager                                                

Status:  Non-Exempt – Full Time

The FoodBank is a nonprofit organization whose mission is to alleviate hunger and build food security in Monmouth and Ocean Counties.  The FBMOC team is dedicated to building community awareness and creating an efficient food distribution network to eliminate hunger.  We are committed to embodying the FBMOC’S values in all activities and relationships are based on collaboration and respect.

This position provides support for the Network Engagement Team (NET) with administrative functions.

Qualifications:

  • A. Degree, BS Preferred
  • At least two years of experience as an Administrative Assistant, Customer Service
  • Intermediate knowledge of Microsoft Office (Word, Excel, Power Point, Outlook).
  • Valid driver’s license and reliable transportation is required for work at other locations.
  • Self-starter, high energy, self-motivated, passion for the FoodBank’s mission.

The Administrative Associates responsibilities include, but are not limited to:

Administrative

  • Processes agency monthly TEFAP and SFPP reports, which includes logging reports in, verifying client totals and commodities received on agency reports, data entry and making follow-up calls to agency contacts as needed.
  • Oversees CSFP Senior Program Operation.
  • Maintains database of CSFP and mobile pantry clients served after each distribution, submits monthly reports required to meet compliance of CSFP Program.
  • Answers phones, screens calls for NET staff.
  • Prepares and maintains Excel reports.
  • Keeps files up to date.
  • Builds sound relationships with agencies.
  • Resolves customer service concerns with FoodBank programs, especially regarding agency orders through Agency Express, and use of other software.
  • Conducts Agency Express trainings, TEFAP trainings, and general new program orientations for FoodBank programs.
  • Assists with maintaining the NET portion of the FoodBank webpage.
  • Maintains knowledge of products and distribution process and ability to effectively interact with FoodBank and programs staff.
  • Assist with program monitoring by completing site visits as needed.

Planning & Organizing

  • Ability to independently establish and accomplish specific goals for the NET.
  • Establishes course of action for self to accomplish specific goals.
  • Properly plans assignments and resources.
  • Works with programs to determine best use of their allotments and purchases.
  • Completes assignments on time.
  • Trains and works with volunteers.
  • Ensures the NET meets all compliance requirements for all programs.

Communication

  • Expresses ideas effectively and professionally adjusting language to the needs of the audience.
  • Communicates professionally with clients and others verbally and non-verbally.
  • Maintains open lines of communication.
  • Communicates information in a timely manner.

Miscellaneous

  • Provides back up support to other departments as needed.
  • Performs other assignments as required.
  • Must complete safe food handling training within the first 3 months of hire date. Must have working understanding of FoodBank CERES system within first month of hire date.

Work Environment

Work is value, goal and deadline oriented; extensive external contact; frequent extended hours, warehouse environment; extensive standing, bending, lifting and carrying items weighing up to 75 pounds.

Please send a cover letter which will include your salary requirements and resume to; careers@foodbankmoc.org, no later than 10:00 am on Friday, September 30, 2016.


Development Coordinator

Position Title: Development Coordinator
Department: Development
Reports to: Development Manager       
Status: 
Full time Exempt

The FoodBank of Monmouth and Ocean Counties (FBMOC) is a nonprofit organization whose mission is to alleviate hunger and build food security in Monmouth and Ocean Counties.  The FBMOC team is dedicated to building community awareness and creating an efficient food distribution network to eliminate hunger.  We are committed to embodying the FBMOC’S values in all activities and relationships are based on collaboration and respect.

For the position of Development Coordinator, an organized and creative individual is needed to implement the tactical components of donor and acquisition initiatives, such as the Annual Humanitarian Gala, The Culinary Classic, Check Out Hunger, and other campaigns.  This position requires an individual who is organized, detail-oriented, efficient, and accurate; with strong communication and interpersonal skills.  The ability to effectively collaborate with and support internal departments, board members and event committees is essential.  The Development Coordinator is responsible for supporting strategic initiatives and all aspects of event management, with excellent logistical planning and execution; while meeting/exceeding targeted revenue goals.  Networking and leveraging contacts are also important fundamental requirements to support the fundraising goals.  The Development Coordinator is responsible for incorporating compelling and articulate messaging into the event information; to increase awareness about and bolster donor loyalty for the FoodBank.  This position requires a self-starter who has high energy, takes initiative, and welcomes a challenge.

Qualifications:

  • College degree: BA/BS in marketing, management, communications, or journalism preferred
  • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook), intermediate graphic design skills (Publisher, InDesign), experience with Raiser’s Edge or other donor database programs
  • Proficient presentation and written communications skills
  • Preferred 3-5 years’ experience in donor relations, event management, and logistical planning.
  • Project Management certification is a plus (PMP, etc.)
  • Valid driver’s license and reliable transportation is required for nights and weekend events

Knowledge:

  • In-depth knowledge and experience in tactical support of donor and fundraising initiatives.
  • Strategic understanding of donor relations and committee facilitation/collaboration.

Skills/Competencies:

  • Strong written and verbal communications skills with robust project management and organizational skills. Demonstrated ability to network with and engage diverse audiences; incorporating current events knowledge of hunger-related initiatives. Must be able to represent the FoodBank with professionalism when interacting with FoodBank stakeholders – including donors, clients, partner agencies, community, corporate, civic and governmental partners, media, and staff. Metrics driven with the ability to create dashboards.

Donor and Fundraising Initiatives:            

  • Supports the Development team and committees with planning and logistics for strategic donor cultivation initiatives, fundraising events, and acquisition opportunities.
  • Works closely with Development Team, Directors, and Executive Director to ensure stewardship and cultivation of major donors and prospects through special events.
    • Provides project status updates to management.
  • Coordinates and implements all aspects of targeted special events and fundraisers.
    • Project Management timeline: develops and manages a comprehensive timeline with set goals and outcomes.
    • Invitations: determines and creates strategic mailing lists, develops mail merge, and implements a follow-up plan.
    • Event fundraising responsibilities:
      • Manages ad journal and gift auction to maximize revenue. Responsibilities include, but are not limited to, managing process, developing sponsorship levels, solicitation of sponsors/ ads/gifts, launch of communications plan with follow-up (letters/social media), project facilitation of BidPal, etc.
    • Event set-up and planning:
      • Develops event inventory check-lists, seating charts, timelines. Identifies volunteer requirements and coordinates assignments.
    • Provides ongoing support to event committees and serves as staff representative and liaison for each special event and program.
      • Takes detailed committee notes to distribute and create action lists.
      • Develops tracking and measurement reports to determine results and trends.
      • Keeps staff and committee members informed with up-to-date reporting and analysis.
      • Creates post-event evaluation, review, and recommendations (with Development team).
    • Researches and identifies new special events / promotional opportunities to increase fundraising and strengthen donor relations.
    • Coordinates and serves as the liaison for statewide fundraising campaigns in conjunction with the other FoodBanks in New Jersey (Check-Out Hunger, Students Change Hunger).

Planning and Organizing:

  • Establishes course of action for self and others to accomplish specific goals.
  • Develops and maintains an annual calendar of development initiatives.
  • Properly plans assignments and identifies resources for collaboration and support.
  • Completes assignments on time.

 Administrative:

  • Maintains all files and correspondence related to development initiatives, fundraisers, and events.
  • Develops a system for creating and maintaining accurate invitation and mailing lists for specific events and functions.
  • Manages a detailed database of event-related components.
  • Adheres to storage and retention guidelines.
  • Establishes and maintains a shared database for all contacts.

Finance:

  • Organizes and maintains an inventory of all department-related materials.
  • Establishes a system to avoid excessive positive or negative inventory levels.
  • Monitors budget for Development initiatives and advises Director of overages.
  • Obtains necessary quotes for the procurement of services, materials, etc.
    • Negotiates quotes with vendors.
  • Tracks budget revenue and expenses to streamline reconciliation process with finance.

Communications:

  • Expresses ideas effectively and professionally, adjusting the language to the needs of the audience.
  • Skillfully communicates, in writing and during presentations, to key stakeholders and others.
  • Maintains open lines of communication.
  • Utilizes Hunger Net, Feeding America internal website, to leverage partnership and resources for the organization.
  • Communicates information in a timely manner.
  • Has experience handling confidential donor and client information in a professional manner.

Miscellaneous:

  • Provides support and facilitation for FoodBank events.
  • Provides back-up support to Development staff and other departments as needed.
  • Recruits interns and oversees volunteer support for delegated tasks.
  • Conducts facility tours and makes site visits.
  • Participates in evening and weekend speaking opportunities and events.
  • Performs other assignments as required.
  • Works closely with operations team for events affecting the distribution center.
  • Adheres to and promotes all policies and procedures; and communicates such to volunteers as needed and required.
  • Builds relationships across multiple business teams, and works with executive team on event positioning and targeted audiences.
  • Demonstrates good judgment and discretion.

ADDITIONAL REQUIREMENTS:

  • Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, see, write, count, read, speak, analyze, alphabetize, lift and carry under 50 lbs., perceive depth, operate a motor vehicle.
  • Conditions may include working outside, working in inclement weather, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
  • Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, camera, and automobile.

Deadline to apply is Friday, September 23, 2016 by 10:00 am. Please send your resume with a detailed cover letter including salary requirements to: careers@foodbankmoc.org